Policies and Terms

A  Free Consultation with Uniquely40 will be the initial contact with prospective clients.   The project or task will be discussed in details and recorded for future references.  From this initial Consultation a PROJECT PLAN and a “WORK FOR HIRE AGREEMENT” is prepared.

Before any work commences between Uniquely40 and their client, a  “WORK FOR HIRE AGREEMENT”,  which will be labeled either as, “CONTRACTUAL AGREEMENT”, “RETAINER AGREEMENT” or “PAY AS YOU GO FLEXIBLE SOLUTION PAYMENT AGREEMENT” is REQUIRED and MUST be signed. When the client signs the “WORK FOR HIRE AGREEMENT”, and pay according to what is stipulated in the “AGREEMENT”, their reserve the number of hours which Uniquely40 will work with their business, monthly, weekly, yearly or hourly.

Each, “WORK FOR HIRE”, client will received a “Welcome Package” from Uniquely40.  Included in the package will be: (Does not apply to “Simple Contract”)

  • A Welcome Letter
  • A signed copy of their contract.
  • Request for Convenience Fee Waiver. A $3.00 Convenience Fee will be added to each invoice if paid online using a credit card, Debit card, or e-check. ( A Convenience Fee Waiver must be on file in our office prior to us waiving this fee.  You can file this Fee Waiver online, simply access or payment page.  Returned via mail, email or fax to 1-800-648-1093 during normal business hours.)  NOTE: NON RETAINER CLIENTS CANNOT APPLY FOR A FEE WAIVER.
  • Project Plan
  • Signed Non-Disclosure Agreement
  • Client ID number
  • Password for Secure Payment Page
  • Copy of Our Policies and Terms
  • Workspace Log in Password if applicable

BILLING:

The date the client signs their, “WORK FOR HIRE AGREEMENT”, starts their billing cycle.

  • New Retainer, Contractual, Pay As You Go Agreements clients, a 20% Deposit is REQUIRED for the first 2 months billing cycle, the remainder will be invoiced in two (2) 30 day increments.  This applies to New Clients Only.  (Does not apply to “Simple Contract”)
  • From the date of invoiced, clients have 15 days to pay invoiced.  If payment is not received by the 15th day, work will cease until payment is received and the next month a late fee of $15.00 will be assessed to clients invoice.  (Does not apply to “Simple Contract”)
  • Hourly rates are billed in 15 minutes increments.
  • HOURS IN OUR RETAINER PLANS CAN NOT BE ROLLED, OVER THESE PRICES ARE DISCOUNTED FROM OUR REGULAR PRICE. (Does not apply to “Simple Contract”)
  • Pay As You Go, “WORK FOR HIRE”, clients  before any work is released, their Invoice must be PAID IN FULL.  NO EXCEPTIONS
  • If more hours is needed to complete the clients project, the client will be immediately notified, a signed addendum stating the same MUST be on file in our office before the project continues.  NO EXCEPTIONS.
  • Payment can be made with e-checks accepted by Callipay, Personal or  Business Checking account,  Money  Order or Cashier’s Check; All checks should be made out to UNIQUELY40, LLC – Account must be in good Standing order and Current.  All returned checks have a fee of $30.00.  Credit Cards, and Debit Cards are accepted through Google Checkout.  If a charge back occurs, an additional fee of $50.00 will be applied to your account for an Administrative Search of our records.
  • We do not charge for additional phone calls to us after the initial Free Consultation, be mindful that during normal business hours, if our phone lines are busy, our automatic answering system will answer our lines.  Follow the instructions from our system.  We ask all Clients, if you need to speak with us, use E-mail, Instant Messenger, Fax or  Your Assigned Workspace, or access our Appointment Scheduler on our websites.  We will answer your inquires ASAP.
  • Services requested outside the original, ‘WORK FOR HIRE AGREEMENT” can or will be charged at the current full hourly rate.  This occurrence will be permitted twice, after the second occurrences a signed addendum adding this Service to the original, “WORK FOR HIRE AGREEMENT”, must be prepared along with a rate increase.
  • UNIQUELY40, reserves the right to charge per hour rate for RUSH JOBS.
  • UNIQUELY40, reserves the right to charge an additonal fee for work, which at the request of our client to be performed on a WEEKEND OR HOLIDAY. (Holidays Observed — New Years Day, Martin Luther Kings Day, Memorial Day, Independence Day, Labor Day, September 11,  Thanksgiving Day {Thursday and Friday}, Christmas Day.) NOTE:  Uniquely40 Vacation is usually schedule from December 25th to January 1st.  We will, however have someone on call to answer questions and request for services.  CHRISTMAS AND NEW YEARS DAY, NO STAFF MEMBER WILL BE AVAILABLE.
  • Prices are subject change without notice, existing, “WORK FOR HIRE AGREEMENT”, will not be affected.

 EXPENSES

Expenses incurred on behalf of client which are not included in any fees will be billed to the client.  (i.e. shipping, postage, long distant phone calls, special meeting after office hours, special software purchase, etc.) Your invoice total will reflect those charges in addition to your, “WORK FOR AGREEMENT” rate.  Expenses are charged at cost.  What Uniquely40 pays for these services is what will be billed to the client.

PRIVACY

Confidentiality is vital to our business.  No information about our clients or their project will be disclosed or released to any other company, unless it an requirement to complete our contractual agreed obligation.  At the conclusion of the assignment, clients’ files will be copied to a CD or Flash drive and given to the client.  If client request that we maintain a copy, we will do so at no charge to the client.  The original files will be deleted from our company’s computer.  Only the clients name, address and phone number will be kept in our database.

WORK ETHICS

We do not work on a commission basis, if your, ‘WORK FOR HIRE AGREEMENT’, have specific hours, and those hours are used while completing the project or task, we require payment for the hours used.  If your, “WORK FOR HIRE AGREEMENT”, includes a special price per project or task, when the project or task is completed, we require payment for each as mentioned.  Uniquely40 will and do not start any project or task from a Estimate or a Quote.

CANCELLATION

Cancellation of the, “WORK FOR HIRE AGREEMENT”, while in effect will only be accepted with the advance notice of Thirty (30) days.  Cancellation of a newly, “WORK FOR HIRE AGREEMENT”, must be made within Three (3) days of signing the, “WORK FOR HIRE AGREEMENT”.  Any work performed with said Three (d) days before cancellation must be paid for.  NO EXCEPTIONS

DISPUTES

Any disputes arising from a, “WORK FOR HIRE AGREEMENT”, will be mediated or arbitrated in Kings County, New York City.  All, “WORK FOR HIRE AGREEMENTS”, shall be governed and construed in accordance with the laws of the State Of New York.  Any changes to the, “WORK FOR HIRE AGREEMENT” must be agreed upon by Uniquely 40 and the Client and MUST be in written, no handwriting changes or cross outs may be made by either party.

 

NON RETAINER CLIENTS

 Non Retainer Clients are those who signs a “Simple Contract” labeled, “ACKNOWLEGEMENT OF INDEPENDENT CONTRACTOR”.    This is used for clients that request non retainer client’s status. It is with the understanding that by choosing the Non Retainer Status that our price will be higher than that of our Retainer clients. This will be used with specified pre terming hours for a specific time, day, week, or month.   After the completion of said usages, the “Simple Contract” will expire. 

 It is understood that if a client request services after signing the “Simple Contract”, for additional days, weeks, or months;  another  “Simple Contract” must be completed and signed.

  Cancellation of a “Simple Contract”, will  ONLY be accepted:

             One (1) Hour after signing same Day, “Simple Contract”

            One (1)  Day after signing a Week, “Simple Contract”

            One (1) Days after signing a Month, “Simple Contract”

Payment for a “Simple Contract”, must be paid in full at the signing of the “Contract”, before work commence.

NOTE:  Fees for returning check and charge back are the same as “WORK FOR HIRE AGREEMENTS”.

 Services to be paid in full are:

  1. General Office Work: (i.e. Travel Arrangements, Phone Calls to Clients, Desktop Publishing, Appointment Scheduling, Concierge Services, Personal Assistant Services)

 The “Exception” to this is: 

  1. Special Office Work, (i.e. creating PowerPoint Presentation, Expense Report, Email Management, Business Letter writing, Matrix Report Creation, etc.) have two payment schedule, 1st – at the signing of the contract a 50% deposit is required and before the completion the final 50% is due.
  2. Special Project, (i.e  Database creation, Database Maintaining, Researching and Investigation)

 “Simple Contract”,  clients will receive a package containing

  1. Copy of Contract
  2. Non Disclosure Agreement
  3. Our Terms and Policies

 All other portion contained in the Terms and Policies will be in effect with the “Simple Contract”.   Note:  The term “WORK FOR HIRE AGREEMENT” will/should be replaced by “SIMPLE CONTRACT” when referring to “SIMPLE CONTRACT”.

  
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